The Ins And Outs Limited – Privacy Notice

Effective Date: 2025–2026

This Privacy Notice explains how The Ins And Outs Limited (“we”, “the Agency”) collects, uses,

stores, and protects personal data about you prior to, during, and after your engagement with us.

This notice aligns with our TIAO Talent Contract 2025–2026 and is GDPR compliant. It does not

form part of your Terms of Business.

Contact: Kane@theinsandouts.co

1. Personal Data We Collect

We collect, store, and process the following categories of personal data about you: - Contact details:

name, addresses, phone numbers, email - Date of birth, gender, nationality - Emergency contact

information - National Insurance number, bank account, and tax information - Identification

documents (passport, driving licence) - Photographs, CVs, reels, and professional submissions -

Career history, work engagements, training, and professional memberships - Project credits,

contracts, fees, royalties, and residuals - Intellectual property rights, merchandising, endorsements,

and licensing information - Health information where relevant, including mental health - Marital

status, family, and lifestyle details relevant to agency representation - Casting information:

headshots, measurements, appearance details - Information about criminal convictions or offences

Special Categories: We may process sensitive data, including health, race, ethnicity, religion, sexual

orientation, political opinions, trade union membership, and criminal convictions where relevant.

2. Sources of Personal Data

• Provided by you or authorized third parties during onboarding or engagement • Generated through

contractual obligations and interactions

• Publicly available information (e.g., LinkedIn, Spotlight)

3. Purpose and Legal Basis for Processing

We process your personal data for: a) Performance of our contract: - Managing your engagements,

negotiating contracts, invoicing, payments, royalties, and commissions - Representing you in

opportunities and coordinating professional materials

b) Legitimate interests: - Business management, planning, and record keeping - Communication

monitoring for compliance and service - Equal opportunities monitoring

c) Legal obligations: - Accounting, auditing, and compliance with employment or agency law d)

Consent: - Direct marketing or special category processing where explicitly agreedChange of purpose: Any new processing unrelated to the above will require notification and

justification.

4. Processing Special Categories

Special category data and criminal records may be processed: - With explicit consent (e.g., health

disclosure required for projects) - To protect vital interests (e.g., medical emergencies) - Where data

is public or legally required - For legal claims or substantial public interest

5. Sharing Personal Data

We may share your data with: - Third-party service providers bound by confidentiality - Co-agents

for international representation, with your consent - Casting platforms (e.g., Tagmin) to assess

suitability and submit profiles - Authorities where required by law or legitimate interest

We will not share data in ways inconsistent with your engagement or expectations.

6. International Transfers

Where personal data is transferred outside the UK, we will ensure: - Adequate legal safeguards are

in place - Explicit consent is obtained where required

7. Consequences of Not Providing Data

Failure to provide necessary personal data may prevent us from representing you, processing

payments, or submitting you for opportunities.

8. Updating Personal Data

Please inform us promptly of any changes to your personal data to maintain accuracy.

9. Data Security

We maintain appropriate technical and organisational measures to protect personal data from

unauthorised access, loss, or disclosure. Only authorised staff, agents, and contractors may access

personal data, under strict confidentiality obligations.

10. Retention Period

We retain personal data only as long as necessary for the purposes outlined, including ongoing

contractual obligations and legal or accounting requirements.

11. Data Subject Rights

You have the right to: - Access, correct, erase, restrict, or transfer your personal data - Object to

processing based on legitimate interests - Withdraw consent where previously given

Requests should be sent to Kane@theinsandouts.co.

No fee is usually required; we may request identity verification for security purposes.12. Changes to this Privacy Notice

We may update this notice periodically. Significant updates will be communicated directly or

through our website.

The Ins And Outs Limited – committed to protecting your personal data and privacy in alignment

with GDPR and industry best practices.